Marston’s was facing a tricky upgrade of SAP. It would be Judy Doust, Marston’s test manager’s responsibility to ensure the system worked.
The company had a complex SAP environment – comprising the finance, sales, production planning, and warehouse management modules – and a mountain of custom development. But Marston’s had no test scripts, and IT didn’t fully understand how the business used the applications. Faced with this challenging scenario, Judy wondered how she would successfully manage all the testing for this mission-critical upgrade in a demanding timescale.
Marston’s PLC is an independent
brewing and retailing business with
around 2,100 pubs and bars across
To automate the capture of business processes needed to create high quality tests and provide a test management framework to reduce the risk during SAP upgrades.
Reduced project cost
Reduced project time
Critical defects eliminated
SAP productivity increased
Project deadlines met
Certainly, she knew the traditional way of capturing the information needed to create test scripts would be inadequate. To deploy analysts across Marston’s sites to record the business processes by taking screenshots and typing up descriptions in Word would be too expensive, time-consuming, and disruptive to users. It was clear that the company needed software solutions to help it manage and control the testing function. Having purchased Original Software as the chosen vendor to help satisfy the new Quality Strategy for Marston’s, Judy recognized that Original Software was the answer.
“Both myself and the colleagues I brought in to evaluate the proof of concept were extremely impressed with Original Software’s test management software, Qualify AQM,” says Judy. “It’s extremely quick and easy to map project methodologies into the system. It’s intuitive to use and the ability to hold all documents in a single area is a major benefit.
It was exactly what we needed to manage our testing effectively.”
However, it was Original Software’s Qualify-Assist product that was to help Judy with capturing SAP business processes. “As part of the proof of concept, the consultants from Original Software showed us how we could automatically record transactions and processes from our SAP software. For the SAP Upgrade project, because we had no formal test scripts and were starting from scratch, we could see it would be an extremely powerful way of building a test library.”
Marston’s contracted Capita to provide and execute a regression pack to test the impending SAP ECC6 upgrade. Judy needed to provide Capita with details of the transactions to be tested, so she immediately set to work using the Qualify Assist.
She carefully chose 100 users to help her capture all the day-to-day, period-end, and year-end processes that Marston’s used. She remotely installed the software on each user’s PC overnight.
Automatic roll out
“Being able to roll the software out automatically was a major benefit and, as you can imagine, saved a lot of time,” says Judy. “With a self-help online demonstration of how to use the software provided to the users, the software proved very easy for them to understand and use. Out of 100 users I think I only had about six calls for help.”
Prepping the scripts
...a great way to do a technical upgrade.
Phil Court, Head of Information Systems, Marston’s said: “I would recommend this as a great way to do a technical upgrade” It keeps costs down and allows business and project people to see what was happening before the upgrade and compare it to what is happening after the upgrade.
“This is where Original Software comes into its own as it records SAP transactions and allows you to customise how much of the process is recorded, as well as what is happening on screen and in the background. The result is a more detailed testing of SAP.”
Raising quality standards
When the project is complete, Judy expects the team will run a regression pack every month. “Running the regression pack will help us to ensure the integrity of Marston’s SAP systems and lower the risk of business disruption,” she says. However, this is not the only area where Original Software’s systems are helping Marston’s. “Using Qualify AQM, we are building a robust test strategy,” explains Judy. “The tools are helping us focus on test evidence and put the quality strategy in place, which will ultimately lead to higher quality standards.”
At Marston’s, at least, the considerable cost and disruption of keeping core applications stable and up-to-date has now been dramatically reduced. IT can better support the business, and the business can focus on delivering results.
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